Start planning for shows several years in advance. Many judges will already have contracts.
Assignments (Easiest to Start with Provisional Assignments; limit each judge to 140 dogs if possible so that there is a decent margin of error should entries increase.
Make certain all Insurance is up to date with proof provided to CUSD
Liability Insurance needed annually for application with contract
Keep statistics of all previous year’s entries
The Policies & Procedures requires that in October the Show Chair asks the membership for suggestions for Judges for future shows.
Maintain List of Miscellaneous Class (bi-annually). Be extra careful as AKC frequently add new breeds on July 1st of each year.
Maintain List of Foundation Stock Service (bi-annually)
Appoint the following Committee Chairs with Board consent:
Assistant Show Chair
Judges Hotel Hospitality Chair & Liaison
Ringside Hospitality Chair
Judges Hospitality Chairs
Day of Show Parking Chair
Ring Decorations Chair
Storage Unit Committees for Setup, Cleanup and transportation
Judges Transportation Chair
Obedience & Rally Chair
Catalogs & Information
Annually check Entry Fees at other California shows to maintain certainty that DMKC is up to date.
Submit names of potential judges to Specialty and Supported Entry Clubs for input in assignments.
Annually prepare a list of 25 Year members for the catalog, dedication if necessary for deceased members, updating the club’s history as listed in the catalog (this was significantly updated in 2018), Update the list of past winners.
Make certain that Overnight Parking has all Emergency Information. Current document is called “Welcome to the Monterey Peninsula” which gives turn by turn directions to Emergency Vets after hours as well as Urgent Care clinics and Community Hospital of the Monterey Peninsula. The Show Chair needs to consider every possibility including evacuation of the Show Site.
The Show Chair needs to make certain that Emergency Access is always clear and that pop-ups or any impediments must be removed
The Show Chair must make a List of all members’ Cell Numbers for distribution to the general membership.
Continuously update Obedience & Rally Chair, Judges Hotel Hospitality Chair & Liaison, Assistant Show Chairs, Specialty Coordinator, Grounds Chair. Hold at least two meetings with them prior to Show weekend.
Secure Carmel Middle School for Next Year’s Event on Facilitron.com (Marcie Garvin in Maintenance can help or dan Paul at the CUSD). CUSD Facilitron Rep: Jenn (800-272-2962, etc. 703). Explain that it is handled as a donation to CUSD
Make certain $2000 deposit delivered to CUSD
Make certain to pay balance to CUSD after shows are complete.
The Show Chair is responsible for hiring:
Chief Ring Steward
Make certain DMKC has an EMT at Show on Saturday and Sunday
Make certain DMKC has Veterinarian on Call
Send Judges Information Letter
Premium List contents and deadline
The Show Chair is responsible for everything listed in the Premium List. Our current Superintendent Moss-Bow Foley has deadlines which must be met
The Show Chair is responsible for obtaining a list of all trophies to be presented by DMKC, Specialty and Support Shows
Obtain RV Parking form for Premium List from Overnight Parking
Because the Premium List is such small print and so detailed, it would be wise to have a proof-reader for anything submitted to the Superintendent. Several people to help here would be wise
If DMKC is having an extra event as in 2017 & 2018 with the Pure Dog Talk Podcasts, make certain all arrangements have been made and that enough publicity has been provided.
Make certain DMKC website is up to date
Make certain that DMKC has Animal Friends Rescue Project in attendance at Saturday show with adoptable dogs. If they are unable to come as in 2018, ask the Monterey Search & Rescue Dogs to attend
Arrange for or pick up judges at Monterey Airport for those coming in locally. For judges coming into San Jose or San Francisco, suggest Monterey Airbus
For those judges leaving early Monday morning from hotel for airports, give cash to them to obtain Taxi
Arrange with Specialty Clubs regarding pickup at airport or return thereto or transportation from hotel to show site if clubs are sharing judges. We split expenses and duties when sharing judges. DMKC does not do all transport or expense.
Keep a list of Judges and their contact and email information
Because the Show Chair is part of the Event Committee and would preside if anything escalates as far as a Bench Show Hearing, the Show Chair should try and maintain as much neutrality as possible in dealing with issues.
Always have at least a mental backup plan for every conceivable emergency. This would include any major player becoming ill and unable to fulfill their obligations. This would also consist of the Show Chair position to make certain that sufficient transparency has been relayed to all major chairs so that others are unable to complete their tasks should the Show Chair be ill or unavailable. Twice in the last 5 years judges became ill the week of the shows and had to withdraw and be replaced. The Superintendent is very helpful with this type of emergency so listen to their suggestions.
Make certain that each Committee Chair keeps record of expenses and if possible to receive a written report from each chair. In 2018 only one written report was received which does not serve the club well
Keep a list of contacts for the Lone Cypress Vizsla Club of the Monterey Peninsula, the Monterey Bay English setter Club and the Monterey Bay Great Dane Club
Make certain to have a copy of the Hotel Contract