Agility Trial Chair Chair

Appointed by the Board of Directors

The Agility Trials are held for 3 days.

TimeLine

Annually

• Maintain list of agility judges using current AKC Judges Directory for future shows.

• Have judge(s) lined up one year in advance.

• Contact judge(s) to see if they are available for a particular year. Referring to the AKC "Corresponding Date Calendar". The Agility Trials are on the 24th(?) week on the AKC's calendar.

• Usually the weekend after Memorial Day

• Submit the application for the Trials, using the AKC Online Event management program.

• Submit copy of payment to treasurer for repayment.

• Keep a hard copy of the applications in case questioned by the AKC.

Current Year

• Obtain services of Trial Secretary.

• Obtain School grounds.

• Obtain Insurance Waiver from Treasurer.

• Find member to host RV section.

• Rent ring equipment.

• Hire ring crew.

• Rent a truck from Penske.

• Request lift instead of ramp.

• Request 16' truck.

• Pay in advance with credit card.

• Driver must present drivers license to Penske either at time of reservation or when picking up truck

• Rent Porta Potties

• Request 1 standard and 1 handicap stall with washing station.

• Drop off on Wednesday or Thursday depending on their schedule.

• Units are placed on grass near the RV parking area near the exit.

• Request Saturday Service.

• Provide extra toilet paper hand sanitizers and paper towels.

• Judge informationi

• Send a contract to the judge for their approval and signature. Include the list of items club will cover and any other information that seems appropriate.

• Reserve room at local hotel

• Reserve car if needed or assign someone to pick up and deliver judge to site.

• Make sure to get email, cell number and person to contact in case of an emergency.

• Send a copy of the contract either digitally or hard copy to the Treasurer.

Day before Show

• Rings marked

• Equipment unloaded and arranged near rings.

• Pop-ups arranged and partially set up.

• tables arranged and covered with tarps to prevent wetness in am from dew.

Day of Show

• Trial Begins at 9:00 am so workers should arrive around 7:00 am

• Put up direction sign near Highway 68

• Set out trash boxes with rocks under liner for wind protection

• Fill water canister

• Set up raffle table

• Set up hospitality table

Stewards

• Select a Chief Ring Steward

• Send out "Sponsor a Steward" financial support requests to members out of the area or that are unable to steward at event.

• Send out a request for stewards to the membership.

• Ask local training clubs for assistance in supplying stewards.

• Plan on 2 poles setters, 1 leash runner, 1 timer, 1 scribe per ring and at least 1 floater

2 weeks in advance

• Create a schedule for each ring showing the stewards assignments.

• Email assignment schedule before show in case of needed substitutions.

• Put notice that lunch and parking is included.

Trophies/Ribbons

• Inventory ribbons and reorder if necessary

• Find name of current vendor

• Decide if medallions will be given for new titles

Other considerations

• Transportation

• Wednesday Afternoon pick up truck from Penske Rental

• Go to storage unit and load all agility equipment and take to school.

• Leave truck at school with combination lock on rear door.

• Leave keys for cab with either Agility Chair or RV person.

• Sunday night drive truck to storage and then return clean to Penske either Sunday night at key drop or Monday morning.

• Will need at least 4 strong volunteers to load and unload at storage unit.

Raffle

• Find volunteer to coordinate this event.

• Request from DMKC membership items or money to purchase items for baskets.

• Solicite local pet stores for donations.

• Create baskets.

• Buy double sided tickets - 1 for item and copy for purchaser.

• Table set up

• Use Plastic table cloths to coordinate with the hospitality table. (They are located next to each other.)

• Arrange baskets or items on tables in pleasing manner and place a tag with number on each.

• Place numbered cups in front of same numbered item.

• Have money box for ticket sales.

• 6 tickest for 10 tickets for

• Each volunteer receives 6 (?) tickets per day

• Drawing

• Announce time of drawing - around 1:30 pm

• If winner is not present on Saturday, tape ticket on item for pickup on Sunday